One of the most important corporate action events for an organization is the Annual General Meeting (AGM), Extra Ordinary General Meeting (EGM) & Constitutional General Assembly (CGA). The AGM & EGM gives its members and the public an overview of the organization's current direction, financial health and confirms its purpose.On the other hand, the CGA is held only once at the beginning of the company's establishment.
Our highly knowledgeable Corporate Actions Team have experience in handling a whole spectrum of undertakings ranging from AGM / EGM’s proxy vote management and analysis to complex capital re-organisations. Project Managers at the DFM control the process from inception through to successful completion to the highest standards, ensuring deadlines are met, regulations complied with, and confidentiality maintained.
AGM / EGM are the gathering of the directors and shareholders of every incorporated firm, required by law to be held each calendar year. The main purpose of an AGM /EGM is to comply with legal requirements, such as the presentation and approvals of the audited accounts, election of directors, and appointment of auditors for the new accounting term. Other items that may also be discussed include compensation of officers, confirmation of proposed dividend, and issues raised by the stockholders.
DFM understands the importance of making the AGM/EGM a positive experience, ensuring shareholders go away firmly committed to their organization and its vision. We understand clients differing needs in preparing and planning a professional AGM/EGM and provide a range of cost efficient services designed to fulfill the meeting requirements.
With our extensive experience in dealing with shareholder meetings, we offer support and guidance to suit the specific needs of companies. We can either package together any elements of our services or provide a fully integrated solution
Advantages of using DFM AGM /EGM services:
- Preparation and Issuance of Notices of General Meetings.
- Preparing and publishing relevant advertisements in the official gazettes after obtaining the necessary regulatory approvals.
- Organization of venue, staffing and attendees’ register.
- Conduct and management of polls through our automated system.
- Processing and documentation after the AGM.
- Audit Reports.
Key Features:
- Full discussions of procedural compliance in line with a Company’s Memorandum and Articles of Association (AOA).
- Assistance in planning prior to the meeting and sharing our comprehensive and varied experience with you.
- Special mailings of Annual Reports and proxy forms can be sent in addition to the statutory mailings to “shareholders" in advance of the meeting.
- Comprehensive analysis of attendees at the meeting, alongside the provision of a full register analysis of eligible attendees prior to the meeting.
- Opportunity of individual registration points for shareholders, corporate representatives, proxies, analysts, auditors and any other guests.
- Shareholder enquiry desk managed by the DFM Financial Services to resolve any individual queries.
- In the event of a vote, our experienced team will fully manage the administration and scrutinizing process on behalf of companies.